AI Infrastructure for Service Businesses

Every missed lead is lost revenue.
We build the system that never misses one.

The 24/7 AI infrastructure that catches every lead, qualifies it instantly, and books the job while you're still on the clock. For service businesses done losing work to whoever responds first.

Built for Roofing HVAC Plumbing Electrical Dealerships Salons & Spas Home Services & so much more
See why
35%
Of Calls Missed
The average share of inbound calls service businesses don't answer — most callers never try again.
Higher Close Rate
Leads contacted within 5 minutes are 9× more likely to close than leads contacted 30+ minutes later.
24/7
Lead Response
Your AI never sleeps. It replies in seconds at 3am, on Sundays, and while you're on the job.
0
Missed Leads
With your infrastructure running, every call, text, and form gets caught — your missed-lead count stays at zero.
One business per market Month-to-month, cancel anytime You own your data & dashboard
The Problem

Your phone is the most expensive thing you don't answer.

The average service business loses 30–40% of inbound calls to voicemail. Most callers don't leave a message — they just call the next name on Google.

01

Calls go to voicemail

You're on a job, in a truck, with a customer. The phone rings and rings. By the time you call back, they've already hired someone else.

02

Form leads sit cold

Someone fills out your "free inspection" form at 9pm. By morning, they've forgotten you exist. Studies show responding within 5 minutes makes you 9× more likely to close.

03

Old leads die quietly

You have hundreds of past quotes, missed customers, and old leads sitting in a CRM you never open. That's a goldmine of revenue silently rotting.

04

Quotes go unfollowed

You send a quote. They don't reply. After day two, you stop following up. Meanwhile your competitor sends three texts that week and wins the job.

05

You're flying blind

You don't actually know your numbers — how many leads came in, how many you missed, what your follow-up is doing. You're running on gut instead of data.

06

Reviews never happen

You finish a great job. The customer is thrilled. Six months later, you have one new review and your competitor has thirty.

The Solution

One system. Twelve specialties.
Endless possibilities.

Vexa Automations is the 24/7 sales operation that runs in the background while you run your business. These are the twelve we specialize in — but we build whatever your operation needs.

01

Event-Triggered Campaigns

When something drives demand — a storm for roofers, a heat wave for HVAC, a seasonal promo for a salon — the right contacts get texted automatically and your campaigns trigger in the same window. Be first, not flat-footed.

02

Missed-Call Text-Back

Every missed call gets an instant text from your business number. The conversation starts before they call your competitor.

03

5-Minute Lead Follow-Up

Every form submission gets a personal text and email within five minutes. Automatically. 9× higher conversion.

04

AI Appointment Setter

An AI bot texts back and forth with leads, qualifies them, and books inspections directly to your calendar. Around the clock.

05

Appointment Reminders

Confirmation and reminder texts go out automatically. Cuts no-shows by up to 70%. No more empty slots on the calendar.

06

Missed-Appointment Recovery

If they no-show, the system follows up automatically until they reschedule or formally pass. Recovers 25–40%.

07

Inactive Lead Reactivation

We mine your old database and run a campaign that wakes dead leads back up. Most clients book 3–10 jobs in month one.

08

Long-Term Nurture

Every lead gets enrolled in a 6–12 month sequence so when they finally need the work done, you're who they remember.

09

Automated Quote Follow-Up

Every quote you send gets followed up on a structured schedule until they buy or formally decline. Close rates jump from 20% to 35–50%.

10

Post-Job Review Requests

Happy customers get asked for a Google review automatically. Watch your review count go from 5/year to 50/year.

11

Voice AI Call Summaries

Every call recording is transcribed and summarized into 3-line notes. Catch hot leads and angry customers before they slip.

12

Referral Request Automation

30 days after a job, customers are asked for referrals with a cash incentive. The cheapest leads you'll ever get.

— And So Much More —

These are the twelve we specialize in. They're not the only ones we build.
If you don't see what you need, reach out — we build custom automations for any workflow, any tool, any industry. Just ask.

The Dashboard

Your whole operation. One screen.

Every client gets a live dashboard. See your revenue, leads, and booked jobs in real time — and your missed calls, which stay at zero because your infrastructure catches every single one.

Vexa Dashboard app.vexaautomations.com
Overview
Here's how your pipeline is running.
Last 30 days LIVE
Revenue
$48,200
▲ 23% vs last month
Leads Captured
312
▲ 41 this week
Jobs Booked
86
▲ 12 this week
Missed Calls
0
✓ Every call answered
Booked Revenue LAST 6 MONTHS
Jan Feb Mar Apr May Jun
Live Activity
  • New lead captured
    Replied automatically in 4s
    now
  • Appointment booked
    Tue · 2:00 PM
    6m
  • Review request sent
    After completed job
    1h
  • Quote follow-up sent
    Day 2 of sequence
    3h
  • Missed-call text-back
    Conversation started
    5h

Sample view — your live numbers, updated in real time.

The Process

From signup to fully live in 14 days.

We handle the entire build. You handle the work.

I

Discovery Call

30-minute strategy call. We learn your business and show you exactly what your system will do.

II

Build & Configure

We build out your account, configure your automations, and submit carrier registration on day one.

III

Training Call

One-hour session where we walk you through the live system. No tech expertise required.

IV

Go Live

Carriers approve, your texts start sending, and your 24/7 sales operation begins running.

"The businesses that win in the next decade won't be the ones with the biggest teams. They'll be the ones who respond first — even when nobody's holding the phone."

Vexa Automations · Founding Principle

About Vexa

Real infrastructure. Built for operators.

Vexa Automations builds AI-powered lead response and follow-up systems for local service businesses — the kind of work that gets handled while you're on a job, not after the lead has gone cold.

The average inbound lead goes cold in five minutes. A homeowner whose roof is leaking, whose AC just quit, or who finally decided to book that long-overdue chiropractor appointment will call two or three businesses before someone picks up. Whoever responds first usually wins the work.

For most local service businesses, that's a losing game. The owner is on a job, in a truck, between patients, or with another customer. The phone goes to voicemail. The web form sits unread until evening. By then, the lead has already booked someone else.

Vexa was founded to close that gap. We build the infrastructure — instant SMS response, missed-call text-back, automated follow-up sequences, AI appointment setting, post-job review requests — that runs quietly in the background and makes sure no lead falls through the cracks. The kind of system enterprise companies have spent millions building. Made accessible to the operators who need it most.

The Founders

Two founders. One operating standard.

V
Benjamin Staton
Co-Founder

Young entrepreneur from Oklahoma and co-founder of Vexa Automations. Focused on building systems that actually move the needle for the businesses we work with — not flashy tools that look good in a demo and collect dust.

V
Carson Baugh
Co-Founder

Young entrepreneur from Oklahoma and co-founder of Vexa Automations. Operator-first builder who started the company after watching local service businesses lose deals to slow follow-up day after day.

What We Believe

Three principles. No exceptions.

01

Systems, not promises.

We don't sell "guaranteed leads" or inflated ROI claims. We sell infrastructure that does measurable work. If a workflow doesn't tie to a real outcome, it doesn't ship.

02

Limited per market.

We won't sell the same system to your direct competitor. Operators who hire us get a real advantage in their service area — not a commodity tool everyone else already has.

03

Built for the long run.

Month-to-month. No long-term contracts. No smoke-and-mirrors pricing. If we're not making you money, we shouldn't be on your payroll. That accountability is the whole point.

Plans

Four plans. One outcome.
More booked jobs.

Choose the level of infrastructure that fits your operation. Every plan includes onboarding, training, and white-glove setup. Pricing is scoped to your business on a quick call.

Core
Stop the bleeding. Never lose a lead again.
  • Missed Call Text-Back
  • Quote Follow-Up Sequence
  • Post-Job Review Requests
  • Appointment Confirmation & Reminders
  • Missed Appointment Follow-Up
Book a Call
Pro
Turn your CRM into a 24/7 conversion machine.
  • Everything in Core
  • AI Appointment Setter
  • Inactive Lead Re-Engagement
  • Fast 5-Min Lead Follow-Up
  • Voice AI Call Summaries
  • Quote Stage Reply Notification
  • Dead Quote Reply Notification
Book a Call
Custom
Built entirely around your operation.
  • Everything in Premium
  • Custom Integrations
  • Multi-Location Routing
  • Weekly Strategy Calls
  • White-Glove Onboarding
  • Anything else you need built
Request a Quote

No long-term contracts. Month-to-month. Cancel with 7 days notice.

Free Strategy Call

30 minutes that could change your next quarter.

Book a no-pressure strategy call. We'll walk through your current setup, show you exactly what an automation system would look like for your business, and you decide if it's a fit. No sales pressure. No commitment.

Book Your Free Call
No long-term contractsOne business per marketYou own your dashboard
Get in Touch

Have a question first? We're here.

Send us a note and we'll respond within one business day. Or just book the call — it's faster.

Reach out directly

For partnerships, press, or anything that doesn't fit a form. We read every message ourselves.

Phone 405-658-8111